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Hot Desks

The simplest hot desks
sharing among employees

If you downsized your office spaces and working with hybrid modes this might be for you!
Nearby Desks Hero Image

It Is Extremely Simple

Nearby works seamlessly
on big and small screens


See what are the usual problems of people seeking Nearby 😉

If you can relate to at least one of those then we might help...
I was never going to the office since it was either a ghost town or I did not have a place to sit and work.
Office Manager
Managing the office in spreadsheets and calendars was time consuming and complicated.
We were often facing requests to seat colleagues somewhere and did not have the right tool.
We had spent $$$$ for large office which remained vacant for most of the week since we went hybrid.


Employees can simply reserve a place to work in your hybrid office

When your colleagues don’t come to the office every day you can re-arrange your space or simply downscale. Then, when they plan to come, employees can simply reserve their working space.
Employees can setup their favourite desk to make the reservations quicker
Teams can easily reserve seats together
Simple QR checkin at the desk
Nearby Reservation

Advanced Reservations

Sometimes employees want more options

Employees can use advanced filtering option to book the right space for them. It might be a place by the window, desk with large monitor or seating next to a specific colleague.
Employees can use the app to see who sits where
Reservations available in a list or in a floor plan
Option to filter by attributes (large monitor, quiet room,...)
Nearby Office Plan

Manage and Control the office

Admins have a full control over the office

Office managers, facility managers or reception can still see what is happening. They can setup how desks are distributed among employees. Once setup - it can be automated to save time of everyone.
See who sits where and who did not arrive
Teams can easily reserve seats together
Option to filter by attributes (large monitor, quite...)
Nearby Detail list


Company will get clear occupancy data

With more data companies can better assess on how the office space is being used and how to better plan for the future.
See day-to-day occupancy
Get better picture about your office space
Nearby Data Preview

What makes us better

We are listening! These are our favourite features we have implemented based on your feedback...

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Users can easily check-in when they come to their desk
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Seating by groups
Teams can easily reserve seats together
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Custom Allocations
We have multiple options for how to fairly distribute desks among your employees
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Easy to find people
Users can open the floor plan and see who sits where in the office
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Freemium model
You can try Nearby for 6 months for free or you can use it for less than 10 items for free forever...
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We take & IT data security very seriously and happy to walk your IT department through it
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Simple Onboarding
Use our video onboarding tutorial or setup a call with us...  either way, it is really easy to start
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Speed of Light
Our app is simple but sophisticated and we are still improving the experience
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Calendar Sync
Get all your reservation in calendar so users don’t forget and so they can easily access and cancel
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Always on-hand
Nearby can be accessed from your laptops and mobile devices as well
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Our help doesn’t end with the setup - we are here to help all the way to make sure you are happy
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We can help you connecting Nearby to your HR software or on premises hardware

Interested to know more?

Let’s have an online coffee and we will show you around

You might feel overwhelmed by all the information, some of it might not be relevant and you may still have some unanswered questions.

Share your email, we will follow up and setup a meeting to talk...

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We offer various pricing models to fit all company types and sizes

It doesn’t matter whether you have 5 parking spaces or 500... we can help! 😉
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up to 10 desks
Dedicated space
Desks management
Get in Touch
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up to 50 desks
8€ / SPACE
All previous
API Access
Get in Touch
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more than 50 desks
All previous
Advanced settings
Custom integrations
Get in Touch
See Detailed Comparison
All in one solution

All in one solution to reserve things in your office

Parking spaces, company cars, hot desks or equipment...
Office Parking
Make the most out of your existing parking spaces while giving your employees simple way how to reserve or share.
More about parking
Fleet Cars
Manage your cars in the most efficient way with simple reservations and checkin - checkout process.
More about cars
Hot Desks
When you have less desks than employees we give you the best way to let employees reserve their desk and be productive.
More about desks
Might be a camera, drone or time in the game room what your colleagues want - we help you manage those.
More about items

Are you looking for a platform that you could use to share parking among neighbors?

Nearby for neighbors works as an Airbnb for parking space but only among neighbors who already have access to the garage. You can safely share your parking spot or you can use a spot of your neighbor when you have visitors coming. Isn’t that great? 😎

Learn more about Nearby for Communities
Frequently asked questions

Some things that might be on your mind

How are the parking spaces, desks or cars distributed among colleagues?
You can choose from multiple allocation models - (A) First come first served, (B) Credit system, (C) Employees pay for parking. It all depends on your company culture and balance of your supply vs. demand... We can help you decide on what is the best for you.
Are there any limitations in the Starter plan?
Nope... well almost none. The limitation is that you can have only 10 parking spaces, desks, cars, gadgets (combined). However, in general we want to provide the full experience. We have a good motivation - we hope you will love it and once you grow your office and headcount we want to be your first choice. No hidden fees or sketchy services!
Are there any costs connected to the implementation?
Generally not. The only extra costs may be needed for custom integrations but those can be typically decided after the testing, once you are satisfied with the core product.
Is an hardware required?
Potentially could be, but 99% of use cases work without any sensors or any other hardware. People are often skeptical about having only software solution and if this is something your are also not sure about, we are happy to explain and discuss similar use cases we have seen. Generally - hardware makes it much more expensive with little or no benefits.
Can I have multiple groups of users with different rights?
Whether it is parking, desks or cars you can setup different sorts of user groups. For example, you can have people with dedicated parking spot and people who need to reserve in advance. Other option is that you can have people who can book far into the future and people who can only book couple of days up-front (meaning only when the prioritised group doesn’t fill all the available spots). We are happy to jump on a call and help you find the best system for you.

Have additional questions?

You can use the form below, send us and email at or schedule a quick meeting with Calendly.
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